Contus Økonomi AS privacy policy

Privacy is the right of individual to keep personal data private and the right to control one’s own personal data.

Personal data is information and the work that can be linked to a single person.

Contus Økonomi AS processes personal data as an employer, as a provider of services, for marketing purposes and in connection with visits to our website, www.contus.no< /a>.

Privacy is important in Contus Økonomi AS’s deliveries and we are committed to protecting the integrity and confidentiality of personal data.

This privacy statement provides additional information about what personal data is collected, how the information is collected and what rights you have and whether personal data about you is registered with us. The general manager of Contus Økonomi AS is the main controller for the processing of personal data provided by Contus Økonomi AS.

Which processing of personal data is carried out by CONTUS ØKONOMI AS?

1. Customer and residential information

Contus Økonomi AS processes personal data about customers and suppliers to another third party that is necessary for the settlement of contractual obligations.

The legal basis for such processing is the Personal Data Act § 8, first paragraph and § 8 a), b) or f) as well as § 9 a), b) and f).

Among the information that is processed is contact information for contact victims at customers and suppliers.

The personal information is stored in a separate database and deleted five years after the end of the customer contract.

2. Marketing

Contus Økonomi AS processes personal data and marketing purposes. This personal data may be exchanged between Contus Økonomi AS and Contus Økonomi AS’s subsidiaries and sister companies, but will not be disclosed to other västellungsver.

– Newsletter
It is possible to sign up for the newsletter from Contus Økonomi AS. This is free and provides that you regularly receive e-mails with the newsletters you have chosen to subscribe to. In order to be able to send newsletters to the right person, it is necessary to register with a name and e-mail address, or to provide syllabic scripts in other ways.

This information is stored in a separate database and will not be passed on to others.
The legal basis for this arrangement is murky. You can withdraw your consent for the storage of your contact details at any time. Contus Økonomi AS will then delete your contact information from the address list of the relevant newsletter.

– Address register
Contus Økonomi AS stores contact information for potential customers in its own database. The information is hoped from obblignlich to sources, einstellmeinnings västellninger’s website. The purpose of this is to drive marketing for our services and coordinate this marketing work.

The legal basis for this request is Section 8 letter f of the Personal Data Act.

The personal information linked to potential customers is deleted within one year after it was entered into the database, as long as it is not established and customer consent – or consent to storage is given.

– Information cookies (cookies)
On Contus Økonomi’s website https://www.contus.no we log information about all visitors using Google Analytics. The information that is logged is not linked to the one that calculates and cannot be traced back to you as an individual. The information is collected in order for you to be able to enjoy how our Vräse to Harm welding rod, so we can adapt the page optimally to you as a user.

Like most other web servers, we use a method where information is stored in a cookie on your PC. Most browsers are set to retrieve information from websites. You can delete stored cookies by getting instructions for deletion in your browser. Information about this can be found in this function in your browser. Please note that limited access to cookies may affect the functionality of our website.

– Google Analytics
Cookies on our website are from Google Analytics (försteparts cookie). It is set to be deleted automatically after 24 months if you do not return to the site. It is possible to opt out of all registration in Google Analytics by installing and adding it to the browser:

– Google Analytics Opt-out browser add-on

Contus Økonomi AS uses the analysis tool Google Analytics to study traffic, traffic patterns and trends on the website. The data that is collected is used to optimize the user experience and adapt the content of the website. According to Google’s guidelines for the use of Google Analytics, this information does not apply to users. The data collected is stored on Google’s servers. To get rid of these information capsules we recommend the solution Google Analytics Opt-out Browser Add-on .

3. Service areas

– ADVISORY SERVICES
Among the advisory services Contus Økonomi AS provides are compliance and investigation, internal audit, transaction support, business management, security and preparedness, etc. The assignments for our customers may involve the processing of personal data on behalf of our customers, including, among other things, personal data, information relating to the employment relationship, financial information, family relationships (connection to politically exposed persons), health information, as well as information about possible criminal offences.

In these assignments, Contus Økonomi AS will be the data processor and will therefore enter into a data processing agreement with the customer as data controller. The data processing agreement will set the framework for Contus Økonomi’s processing of personal data. The specific security measures and the erasure deadline for the processing will appear in each individual data processing agreement. Contus Økonomi AS also assists the customer in meeting the requirements for licences/obligations to report where this is necessary.

– ACCOUNTING SERVICES
Contus Økonomi AS manages all or part of the accounting for customers. Typical personal information that is processed in this connection is, for example, name, birth number and salary information.

In these assignments, Contus Økonomi AS will be the data processor and will therefore enter into a data processing agreement with the customer as data controller. The data processing agreement will set the framework for Contus Økonomi’s processing of personal data. The specific security measures and the erasure deadline for the processing will appear in each individual data processing agreement.

A data processor agreement is also referred to as an assignment agreement

4. Customer control and surveys

Contus Økonomi AS is required to carry out customer checks in accordance with Sections 5, 6 and 15 of the Money Laundering Act, as well as to carry out further investigations if there is a suspicion that a transaction is connected to the proceeds of a criminal offence, cf. Section 17 of the Money Laundering Act.

Among the information that Contus Økonomi AS is required to process in this connection are name/company name, social security number/organization number, permanent address, family relationship (connection to politically exposed persons), and information relating to possible suspicion of criminal relations.

Processing of personal data related to customer control and any duty to investigate may involve processing sensitive personal data, including related to criminal matters.

According to Section 22 of the Money Laundering Act, Contus Økonomi AS is required to keep documents used in connection with customer control for at least five years after the customer relationship has ended or the transaction has been completed, unless longer deadlines follow from other laws or regulations.

Documents and information relating to customer control and any investigations pursuant to Section 17 of the Money Laundering Act are stored in separate databases, protected against unauthorized access by unauthorized persons and deleted within one year after the storage obligation ceases.

Under certain circumstances, Contus Økonomi AS is also required to hand over information to Økokrim, for example if there is a suspicion that a transaction is connected to the proceeds of a criminal offence.

5. Personnel administration

Contus Økonomi AS processes personal data as part of personnel administration. The personal information that is processed in this connection includes personnel, salary information, evaluations, information about relatives, and education/position level.

The legal basis for this processing is Section 8 letter f of the Personal Data Act.

Personal information related to personnel administration is stored as long as the person concerned is employed by Contus Økonomi AS. Personal information about applicants for positions is deleted one year after the person concerned applied for a position at Contus Økonomi AS, unless the person concerned is employed.

Your rights

Contus Økonomi’s processing of personal data is regulated by the Personal Data Act and related regulations. Your rights in relation to our processing of personal data appear, among other things, in Chapters III and IV of the Personal Data Act. Some of the most central rights are presented below:

• RIGHT OF ACCESS
  Anyone who requests it has the right to know what kind of processing of personal data Contus Økonomi AS undertakes, as well as basic information about this processing. Such information is provided in this privacy policy. If you are registered in Contus Økonomi’s systems, you have the right to know what information about you is registered and what security measures are in place during the processing, as long as such access does not impair security. You can demand that the Data controllers elaborate on the information mentioned above to the extent that this is necessary for you to be able to look after your own interests.
• CORRECTION AND DELETION OF MISSING PERSONAL INFORMATION
  If Contus Økonomi AS processes personal information about you that is incorrect, incomplete or that it is not permitted to process, you can demand that Contus Økonomi AS correct or delete the incomplete information. Contus Økonomi AS shall, if possible, ensure that the error does not affect you, e.g. by notifying recipients of disclosed information.
• Deletion should be supplemented by registration of correct and complete information. If this is not possible, and the document that contained the deleted information therefore gives an obviously misleading picture, the entire document must be deleted. Contus Økonomi AS must respond to inquiries about access or other rights in accordance with the Personal Data Act § 18, § 22, § 25, § 26, § 27 and § 28 without undue delay and at the latest within 30 days from the day the inquiry was received, unless special circumstances make it impossible to respond to the inquiry within this deadline. In that case, Contus Økonomi AS must give a preliminary answer with information about the reason for the delay and the likely time when an answer can be given.

Contus Økonomi AS has its own data protection representative who assists with guidance so that personal data is processed in a good way and in line with the regulations.

The Privacy Commissioner is a voluntary scheme and is administered by the Norwegian Data Protection Authority. Requests for access, correction and deletion, as well as notifications of deviations, are handled by the data protection representative.

Data processor agreements with customers

The accounting firm can, through its work, i.a. come into contact with and process the following categories of personal data which in turn are owned by the accountancy firm’s customers:

Personal information	Purpose of the information
First and last name	Identification for correct payment of wages and allowances, including travel bills and expenses. Identification for incidents related to the employment relationship and identification for other mandatory public reporting.
Address private	Communication.
Address workplace	Public and internal reporting.
Citizenship	A message and ensure correct performances and moves.
Country of residence	A message and ensure correct performances and moves.
Telephone number (landline)	Communication.
Phone number (mobile)	Communication.
Email address	Communication.
Date of birth / number	Identification for payment of wages and allowances, including travel bills and expenses, working conditions, other mandatory public reporting.
Gender	Statistical purposes for the board’s annual report, internal reporting etc.
Employee number / Employment ID	A message. Internal identification and categorization for allocation in departmental accounts etc.
Bank account number	Ensure correct payment of salary and other benefits.
Marital Status	Ensure correct benefits and features that are affected by marital status.
Spouse, including name and birth number	Ensure correct tax reporting of salary, assets, etc.
Parent Information	Communication with relatives about special conditions in the event of acute illness, death etc.
Job title / occupational code	A report and ensure correct payment of salary.
Position level, including percentage of positions and hours per week. Date of last change.	A report and ensure correct payment of salary.
Working time arrangement	A report and ensure correct payment of salary.
Occupational information of importance for wages and working conditions	A report and ensure correct payment of salary.
Education and practice, including salary seniority.	A message and ensure correct performances and moves.
Membership in trade unions and other professional associations.	Ensure correct performances and moves.
Covered by collective agreement, including salary steps	Ensure correct performances and moves.
Salary and commission information, including remuneration typee and last date of remuneration.	A report and ensure correct payment of salary.
Pension information	Ensure correct pension payment and pension benefit.
Tax deduction information	Ensure correct tax deduction.
Insurance conditions, including scope of cover and necessary health information (self declarations etc.)	Ensure correct insurance cover according to agreement between employer and insurance company.
Absence and leave, including type and duration.	Ensure correct performances and moves. Public reporting of sick pay, leave allowance etc.
Employment and end date, including start and end dates in case of merger and demerger.	The A report, salary calculations and insurance schemes. Follow up on jubilee etc.
Reason for termination, including termination and death.	Ensure correct performances and moves. Statistical purposes.
Company car and other benefits in kind	Ensure correct accounting reporting and reporting of benefits. Insurance coverage purposes.
Shares in company	Shareholder rights notices
Role in company	Ensure correct performances and moves. Internal reporting purposes. A message. Ensure correct information in the annual accounts.
Terms in shareholder agreements	Ensure correct treatment of shareholders in between.
Assets in cohabitation	Ensure correct reporting of tax purposes.
Debts / receivables from the employer, including terms for the interim account.	Ensure correct payment and withdrawal as well as settlement of interest and fees.
Information in accounting documentation about employee behavior patterns, including purchases of goods and services and movement patterns	Reimbursement of expenses incurred in business activities or keeping private expenses on a private account.

The list is not exhaustive and the company has internal control documentation on handling the extended list and legal authority for obtaining information.

The accountancy firm only processes the personal data they gain access to as part of the fulfillment of their contractual obligations towards the Customer.

Contact information

Inquiries can be directed to e-mail privacy@contus.lt, or to Contus Økonomi AS, org. no. 913 731 689, Storgaten 20, 3126 Tønsberg, Norway. If the inquiry concerns the personal data collected and owned by the accountancy firm’s clients, Contus Økonomi AS in its role as data processor forwards the inquiry to its client and waits for instructions from them.